Legal
Privacy Policy
This policy explains how Triune Dynamic Limited collects, uses, and protects your personal data in accordance with UK GDPR and the Data Protection Act 2018.
Last updated: June 2025
1. Who we are
Triune AI Ops is a trading name of Triune Dynamic Limited, a company registered in England and Wales (Company No. 16354160). We operate the website at ai.triunedynamic.com. In this policy, "we", "us" and "our" refer to Triune Dynamic Limited. We are the data controller for the personal data you provide through this website. For any data-related queries, contact us at: hello@ai.triunedynamic.com
2. What data we collect
We may collect the following personal data when you use our website, contact us, or take our evaluator entry assessment: • Name and email address (contact, application, and assessment forms) • Phone number, country of residence, and date of birth (entry assessment applicants — used to contact applicants and to confirm eligibility, including that applicants are 18 or older) • Assessment results and scores • Documents you upload as part of an application, including your CV/résumé, a government-issued identity document (passport, driver's licence, or national ID) for identity verification, and any other supporting documents. These are stored securely (encrypted, access-restricted) and used solely for recruitment and identity verification. • Message content you voluntarily provide • Basic usage data such as pages visited and time spent (via analytics, if enabled) We do not knowingly collect data from anyone under 18, and our application requires applicants to confirm they are 18 or older. Identity documents are reviewed manually by authorised staff for verification purposes only. We do not collect biometric or facial-recognition data, and we do not collect payment information through this website. Identity documents are retained only as long as necessary for recruitment and are securely deleted in line with our retention practices.
3. How we use your data
We use the personal data you provide to: • Respond to your enquiry or application • Communicate with you about our services or open roles • Improve the quality and relevance of our website We do not use your data for automated decision-making or profiling.
4. Legal basis for processing
Under UK GDPR, we process your data on the following lawful bases: • Legitimate interests — to respond to enquiries and manage client or applicant relationships • Consent — where you have explicitly provided your data by submitting a form • Contract — where processing is necessary to take steps prior to entering a contract with you
5. How long we keep your data
We retain your personal data only for as long as necessary for the purpose it was collected: • Enquiry and contact form submissions: up to 12 months • Unsuccessful applicants' data and uploaded documents (including CVs and identity documents): retained no longer than 12 months, then automatically and securely deleted • Successful applicants' data: retained for the duration of the working relationship and any period required by law afterwards • Entry-assessment results: passing results may be kept as records; unsuccessful attempts are removed within 12 months These periods are enforced by an automated retention process. Data is securely deleted once it is no longer needed, unless we are required by law to retain it longer.
6. Who we share your data with
We do not sell, rent, or trade your personal data. We may share data with trusted third-party service providers (such as email or hosting providers) who act as data processors on our behalf and are bound by appropriate data protection agreements. We will disclose data if required to do so by law or in response to a valid legal request.
7. International transfers
Where we use third-party services that process data outside the UK or EEA, we ensure that appropriate safeguards are in place in accordance with UK GDPR, such as Standard Contractual Clauses or adequacy decisions.
8. Cookies
This website may use essential cookies to ensure it functions correctly. We do not currently use tracking or advertising cookies. If we introduce analytics in future, we will update this policy and request your consent where required.
9. Your rights
Under UK GDPR, you have the right to: • Access the personal data we hold about you • Correct inaccurate or incomplete data • Request erasure of your data ("right to be forgotten") • Object to or restrict our processing of your data • Withdraw consent at any time (where processing is based on consent) • Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk To exercise any of these rights, contact us at hello@ai.triunedynamic.com. We will respond within 30 days.
10. Data security
We take appropriate technical and organisational measures to protect your personal data against accidental loss, unauthorised access, and disclosure. However, no transmission over the internet is completely secure, and we cannot guarantee absolute security.
11. Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.
12. Contact us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us: Triune Dynamic Limited Email: hello@ai.triunedynamic.com Website: ai.triunedynamic.com Company No. 16354160 — Registered in England & Wales